Using The Zoom Video Conference Tool
Zoom is a video conferencing application which allows members with an internet connection along with a computer, laptop, tablet, or smart phone to share screens and talk to each other. Think of it as a telephone conference call with pictures!
ARARA has bought a license to use Zoom. You don't need to buy software to participate, just
join the meeting that ARARA hosts. Also, if you and a spouse, or another family member, will share the same device to view the presentation you don't need to both register. Just one of you registering will reserve your right to participate and leave spaces for others who may want to join.
As
long as you have a screen and speakers you will be able to join, view,
and hear the presentation. (Basically if you can watch a youtube video,
you can take part in Zoom.) If you have a camera and microphone built
into your device your picture will show up in the list of attendees and
you will be able to ask questions. But the camera and microphone aren't
necessary to enjoy this event. If you just have a phone you can call in
and hear the presentation but won't be able to see the slides.
So how does this all work?
- We will send you a link in your event registration. Click on that link a few minutes before the presentation and you will be joined into the meeting. If it is your first time using Zoom I recommend joining the meeting about 10 minutes ahead of time to make sure everything is working.
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- If you are planning on using a laptop or desktop, the first time you click on a link it will download a free and secure program to your computer.
- If you are planning on using a tablet or smartphone, you’ll want to download the free Zoom application from your application store before the event. For an Android device search the "Play Store" for Zoom. For an Apple device search the "App Store" for Zoom.
- One
problem that might occur is if you receive your emails on one device
(say your phone) but want to watch the meeting on a different device
(say your laptop or tablet that has a bigger screen). Then you will need
to copy the link over to the other device, or retype it into a browser
on the other device.
- When
you click on the link you will be asked to download a small program.
This should take less than a minute. Zoom will note that you need to
click on the download button at the top of the browser and will put a
note on your computer screen reminding you to do this.
- When you click on the download you will be asked if you want to join the zoom meeting and if you want to use your computer audio and sound. Generally, you will want to accept those options.
- If
you just want to call into the meeting with a phone and not be able to
view the presentation then a series of call in numbers are included in
the invitation.
- We'll have people in the conference 15-20 minutes before the meeting to answer questions.